SmartPDF.ai
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Less retyping. More control.

Turn invoices into reviewed,
structured data.

Upload invoices, extract the key details, review and correct the results, then export to Excel, CSV or JSON.

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Generic photographed invoice
Ready for review
DescriptionQtyUnit priceAmount
Office Paper A4103.5035.00
Binder Clips (Box)24.208.40
Notebooks52.1010.50
Shipping15.005.00
Subtotal
58.90
VAT (20%)
11.78
Total
70.68

How it works

1

Upload

Add your invoices (PDF, JPG or PNG).

2

Review

Check and correct the extracted data.

3

Export

Download as Excel, CSV or JSON.

Built for careful document work

Structured data you can verify, not a black-box result.

SmartPDF.ai keeps the source, extracted values and review step connected from upload to export.

Source-aware review

See the document beside the data

Compare extracted values with the original invoice, focus on fields that need attention, and correct anything before export.

Practical validation

Catch issues before they travel

Required fields, date formats, totals and line-item arithmetic are checked so review starts with useful context.

Operational history

Know what happened and when

Track processing status, review activity and exports without losing the connection to the source document.

Human review stays in the loop.

We extract the important fields and present them clearly, so you can quickly review and make any necessary corrections before exporting.

  • Structured fields, easy to verify
  • Edit any value before export
  • Keep control of your data
From invoice (unstructured)
Generic invoice receipt with a highlighted total

To structured data (review and edit)

Invoice essentials

Capture the fields your workflow depends on.

Move beyond a block of OCR text. SmartPDF.ai organizes the invoice header, totals and line items into a consistent structure ready for review.

  • Supplier name and address
  • Invoice number
  • Invoice and due dates
  • Currency
  • Subtotal, tax and total
  • Line-item descriptions
  • Quantities and unit prices
  • Line amounts

Supported files

PDF, JPG, JPEG and PNG

  • PDF
  • JPG
  • PNG

Export formats

Excel, CSV and JSON

  • Excel
  • CSV
  • JSON

Designed for financial documents

Control is part of the workflow.

Security is treated as an application boundary, not a badge. Access follows the active organization, and document handling is designed to limit exposure at every step.

Create your workspace

Organization-scoped access

Documents, usage and exports belong to a workspace and require authorized membership.

Private document storage

Source files are kept outside the application database and are accessed through short-lived links.

Sensitive-data-aware operations

Document contents, extracted financial values and signed links are excluded from application logs.

For teams responsible for the numbers

Designed to fit the way invoice work actually happens.

A focused workspace for moving from incoming documents to checked, portable data.

Bookkeepers

Spend less time transcribing and more time checking clean, structured results.

Accounting firms

Keep client document work organized inside the correct workspace and review queue.

Accounts-payable teams

Turn incoming invoices into consistent data your team can verify and export.

Common questions

What to know before your first upload.

SmartPDF.ai is intentionally focused: extract invoices, review the result and export clean data.

Which invoice files can I upload?

SmartPDF.ai supports PDF, JPG, JPEG and PNG invoices. Files are validated before extraction; unreadable, malformed or unsupported documents may be rejected with an explanation.

Which invoice details are extracted?

The V1 workflow covers supplier details, invoice number, invoice and due dates, currency, subtotal, tax, total, and line items including description, quantity, unit price and line amount.

Can I correct the extracted data?

Yes. Review is a core part of the workflow. You can compare values with the source invoice, edit them, and mark the result reviewed before exporting.

What happens when a value is uncertain?

The document is sent to review when important information is missing, conflicting or fails validation.

Which export formats are available?

Reviewed invoices can be exported as Excel, CSV or JSON. Exports use the latest saved values, including your corrections.

How is usage measured?

Usage is based on processed pages, with usage and credit activity visible in the workspace.

How are financial documents protected?

The system is designed around organization-scoped access, private document storage and short-lived document links.

Does SmartPDF.ai post entries to accounting software?

No. V1 focuses on invoice extraction, human review and structured export.

Invoices and a spreadsheet arranged on a warm desk

Turn invoices into reviewed, structured data.

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